Want to run a family festival?

With Spring arriving, attention is turned to the idea of long summer nights and get togethers. If you’re looking to host a family fun-day or community festival but don’t know where to start, here’s our top tips.

1.        What’s your obligation as event organisers?

When it comes to organising an outdoor event; one of the first places to look is The Purple Guide. It is literally an A-Z of organising an outdoor gathering; from site design to waste management and everything in between, it is the most useful information to get you started. And remember, the safety of your guests is paramount so make sure you’re following the guide every step of the way.

2.        Where’s information on your local Event Safety Advisory Group?

Every local council has an Event Safety Advisory Group (ESAG) – a multi-agency panel made up of emergency services, licensing, environmental health etc. that reviews, advises on and helps coordinate safety plans for public events. ESAG’s often have a website in your area with lots of useful information and templates for things like Event Management Plans, Risk Assessment, License Applications, Checklists etc.

3.        Budget for Essentials First

It’s really tempting to think about booking live music, fun activities and entertainment first, but we can’t stress enough how important it is to factor in the essentials. Do you need a special license, road closures, safety stewards and first aid? Make sure you understand what the essentials are i.e. what HAS to be in place for the event to operate before anything else.

4.        What’s in your local area?

Live artists can be expensive so look at what’s in your local area first. Open mic sessions or talent shows can not only make-up an entertaining part of the event, but open opportunities to bring talent through the event; one years’ open mic session could be next years headliner!

5.        Get help!

Whilst it’s tempting to think you can do it all alone, as the event gets closer you’ll almost certainly need some support to help you. Providing volunteer opportunities is a great way to do this; just make sure that volunteers can do the tasks you want them to do and provide them with clear, comprehensive information about the event, roles, safety procedures, and emergency protocol. See The Purple Guide for more information.

6.        Don’t Be Put Off

It’s easy to get a bit overwhelmed by what can be involved in putting on a live event but don’t be put off; there’s lots of support and information out there and it gets easier, we promise!

Take a look at some of our case studies of live events to help you get inspired.