Privacy Policy

  • Welcome to The Event Foundry (hereafter “we”, “us”, “our”, “the Company”). We are committed to protecting and respecting your privacy when you use our website (https://theeventfoundry.co.uk) (“Website”) and any services provided via the Website.
    This Privacy Policy explains how we collect, use, store, and share your personal data, your rights in relation to that data, and how you can contact us.
    We are bound by the UK data protection regime, including the Information Commissioner's Office (ICO) guidelines, the UK GDPR and the Data Protection Act 2018. 

    Please read this policy carefully. By using our Website you acknowledge that you have read and understood it.

  • The Event Foundry is the data controller responsible for your personal data collected via the Website.
    Contact details:

    • Company name: The Event Foundry

    • Address:
      The Greenhouse
      106-108 Ashbourne Road
      DERBY
      DE22 3AG

    • Email: hello@theeventfoundry.co.uk

    • Phone: 01332 480205

    If you have any questions about this policy or our data practices, you can contact us at the above. You also have the right to lodge a complaint with the ICO, the UK’s supervisory authority.

  • We may collect and process the following personal data when you interact with our Website or use our services:

    • Contact information: name, email address, telephone number, postal address (when you fill out contact/enquiry forms)

    • Business information: organisation name, job title, event requirements, budget or other event-related details you provide when enquiring or booking our services

    • Website usage data: IP address, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform, pages visited, time and date of visit, referring website address (via analytics/cookies)

    • Cookies and tracking information: as set out in our Cookie Policy (which complements this Privacy Policy)

    • Payment or billing details: if you make a purchase or booking via our Website (or we liaise with you to provide services) – this may include payment method, billing address, credit/debit card details (processed by our payment processor)

    • Other data you choose to provide: for example via emails, phone calls, surveys, or in connection with event planning or feedback.

  • We process your personal data for the following purposes:

    • To respond to your enquiries, provide information about our services, and facilitate event planning and booking.

    • To manage our contractual relationship with you (if you engage our services).

    • To process payments and invoicing (if applicable).

    • To administer and maintain our Website and services, including analytics, improving usability and Website security.

    • To send you marketing communications (only if you have opted in or we have another lawful basis) about our services, special offers, events, newsletters.

    • To comply with legal obligations (for example accounting, tax, regulatory requirements), and to protect our rights, property and safety.

  • Depending on the nature of the processing, we rely on one or more of the following legal bases under UK-GDPR:

    • Contract: we process data to perform our contract with you (e.g., event planning, booking).

    • Consent: where we ask for your consent (for example to send you marketing emails). You are free to withdraw consent at any time.

    • Legitimate interests: for our business administration, to improve our services, Website analytics and security – provided your rights don’t override those interests.

    • Legal obligation: to comply with statutory requirements (tax, accounting, regulatory).

  • We may share your personal data with third parties in the following circumstances:

    • With service providers and suppliers who assist us in delivering our event services (e.g., catering, venue hire, logistics) – only where necessary and subject to contractual arrangements to protect your data.

    • With payment processors or financial institutions when processing payments/invoices.

    • With analytics and marketing tools providers, subject to applicable consent or legitimate interest basis, and only for defined purposes.

    • If required by law, regulation or court order, or to protect our legal rights, property or safety.

    • In the event of a business sale, merger or reorganisation, your personal data may be transferred to a successor entity – you will be notified where required.

  • If we transfer your personal data outside the UK/EEA we will ensure appropriate safeguards are in place (such as standard contractual clauses or adequacy decisions) as required under UK-GDPR.

  • We will retain your personal data only for as long as necessary to fulfil the purposes set out in section 4, unless a longer retention period is required or permitted by law. For example:

    • Enquiry/contact data may be retained for [Insert period, e.g., 2–3 years] to enable future business contact.

    • Booking/contract data may be retained for the duration of the contract plus accounting/tax periods (e.g., 6 years)
      We will destroy or anonymise data when no longer required.

  • Our Website uses cookies and other tracking technologies for analytics, functionality, and optionally marketing purposes. We have a separate Cookie Policy or banner which provides more detail. See section on cookies in our Website footer.
    The use of cookies and how you can manage them is disclosed to you in line with ICO guidance.

  • Under the UK-GDPR you have several rights in relation to your personal data. These include:

    The right to access the data we hold about you.

    The right to correct (rectify) inaccurate data.

    The right to request erasure (‘right to be forgotten’) where applicable.

    The right to restrict or object to our processing of your data (where we rely on legitimate interests).

    The right to withdraw consent at any time if we rely on it for processing.

    The right to data portability (in certain circumstances).

    If you wish to exercise any of these rights, please contact us using the details in Section 2.

    If you are unhappy with how we process your personal data you also have the right to lodge a complaint with the ICO (see Section 2 for contact details).

  • We take appropriate technical and organisational measures to safeguard your personal data against unauthorised or unlawful processing, accidental loss, destruction or damage. These include: secure servers, encryption, access controls, staff training, regular reviews. However, no system can be 100 % secure and you should take care in how you disclose your data to us or online generally.

  • Our Website and services are not directed at children under the age of 16. We do not knowingly collect personal data from children under 16. If you believe we have collected information from a child under 16 please contact us and we will take steps to delete such data.

  • We may update this Privacy Policy from time to time (for example when our Website or services change, or legal obligations change).

    When we do so we will revise the “Last updated” date at the top and where appropriate notify you of significant changes. We encourage you to check this page periodically for updates.

  • If you have any questions, requests or concerns about this Privacy Policy or our data practices, please contact us:Contact details:

    • Company name: The Event Foundry

    • Address:
      The Greenhouse
      106-108 Ashbourne Road
      DERBY
      DE22 3AG

    • Email: hello@theeventfoundry.co.uk

    • Phone: 01332 480205

    Thank you for visiting our Website and considering our services.